Resubmitting a Quote

You can resubmit a quote on an open solicitation as many times as you need to UNTIL the solicitation is closed.

If you start a resubmittal of a quote, but do not finish the quote process, your quote will be considered a "new submission in progress," and you will be able to edit it, complete it, or delete it. It will NOT be considered as "submitted" until you complete the Quote a Solicitation wizard to fully submit the quote. Only one response can be submitted for a solicitation. VIPR will use the vendor’s last response submitted as the response on record and will override any previous responses. If you are resubmitting a quote, you MUST still include ALL of the resources that you want on your quote—even if you only have updates to a few of your resources.

NOTE: If you wish to resubmit a quote on a closed solicitation, you must contact the Contracting Officer who will determine if it is appropriate to put you into negotiations. Once "In Negotiations," you will be able to resubmit your quote.

Business Rules for Resubmitting a Quote

When resubmitting a quote, you should be aware of the business rules that will be applied.

• You can update your resource information and resubmit a revised quote at any time until the solicitation close date.
• If the resource information you have updated applies to other solicitations you have responded to, then you must repeat the resubmittal process for each solicitation you responded to if you want those changes applied to those other quotes.
• If you have completed the Reps & Certs information online in the System for Agreement Management (SAM) at https://www.sam.gov with your original quote, you will not need to resubmit your Reps & Certs information when resubmitting the quote.
• If you update your company information, it will automatically be added to your quote until the solicitation is awarded. You will not need to resubmit a quote. The vendor (and CO) will need to click on the View Quote.PDF to regenerate the quote with the company changes incorporated.
• If you made updates to company name, company DBA, company address, and mailing address in your SAM record, you MUST use the "View/Import from SAM" button to get your VIPR company information in sync with SAM or you will be ineligible to receive an award. Once you import the information, you will NOT need to resubmit your quote until the solicitation is awarded, because the changes will automatically be added to your offer. The vendor (and CO) will need to click on the View Quote.PDF to regenerate the quote with the company changes incorporated. Remember that it takes SAM several business days to process your changes before those changes will be available to import from SAM into VIPR.
• Only one response can be submitted for a solicitation. VIPR will use the vendor’s last quote submitted as the quote on record and will override any previous quotes submitted for the same solicitation.

• You can resubmit a withdrawn quote UNTIL the solicitation closes.
• If you wish to resubmit a withdrawn quote AFTER a solicitation has closed, you must contact the Contracting Officer who will determine if it is appropriate to put you into negotiations, which will enable you to resubmit your withdrawn quote.
• You can submit/resubmit a quote on an open solicitation that is under protest. You follow the same process for the solicitation that is under protest that you would for a solicitation that is not under protest. For solicitations under protest, awarding agreements cannot occur until AFTER the protest is lifted. For information about a solicitation under protest, contact the Contracting Officer.
• If you did not originally include a EFT on your quote, you can associate a EFT to your quote in the Submit a Quote wizard during a resubmittal of the quote.
• You cannot enter new EFT values through the Submit a Quote wizard; for any new EFT values, you must first enter them in the Edit Company Information wizard before they will be available to select during the quote submittal process.

To resubmit a quote:

1. From the Home page, click on the My Quotes tab.
2. In the table, in the Action column for the quote you wish to resubmit, click on the Resubmit icon () to open the Quote a Solicitation wizard.
3. In the View Solicitation step, click on the View the Complete Solicitation button to view the solicitation details, and then click the Continue button to proceed to the next step.

4. In the Select Resources step, click on the check box(es) to select the resources you wish to use for re-submitting a quote on the solicitation.

NOTES:
- If you need to update your resource information during the quote process, you can click the Update button to review/update your resource data for your current resources.

- If you need to add a new resource for submitting on the quote, click the Add New Resource button to add a new resource that may qualify for the solicitation.

- If you have a resource that may seem like it should qualify for the solicitation, but the resource is suspended on an agreement for a different solicitation, then the resource is considered to be associated with that agreement and will NOT be available to submit on a quote for another solicitation.

If you click the Update button to view your resource information:

1. The Manage Your Resources wizard opens and you can view and/or edit your resource information. You must complete this wizard to save any changes you make to your resource.
2. From this wizard, click the Go Back to Quote button to go back to the Quote a Solicitation wizard.
3. Go to Step 4.

If you click the Add New Resource button to add a new resource for the solicitation quote:

1. The Manage Your Resources wizard opens and you can add your resource information. You must complete this wizard to save the new resource you added.
2. From this wizard, click the Go Back to Quote button to go back to the Quote a Solicitation wizard.
3. Go to Step 4.

5. Click the Save and Continue button.
6. In the Add Rates step, click on the Set Rates button to select the dispatch center and set the rates for each resource.

Special Note for Generic resources:
For information about the Optional Rate fields, refer to D2 in the generic solicitation PDF.

7. Once you have set the rates and the dispatch center for each resource, click the Continue button.

NOTE: Notice the counter at the bottom of the wizard in this step, which indicates how many of the resources you have completed the rates and dispatch center information for.

8. In the Review Quote step, the Quote Comparison popup window is displayed and compares the Resource Count for your previously submitted quote and your current quote in progress. You can use the Show Resource Details button to view more information about the resources. Also, once you close the popup window, you can use the View Quote Comparison button to view the information again. There may or may not be any changes, but for both the previously submitted quote and the current quote in progress, the Quote Comparison will compare the following: Resource count, Resource Category, VIN/Unique ID/Serial Number, Equipment ID, Dispatch Center, and Rates.
9. For more resource details about the resources in your current quote in progress, scroll down in the Review Quote step to view the information you entered for your quote, and then click the Continue button.

NOTE: Also in this step, you can click on the View PDF button to view a PDF containing all of the information for your quote.

10. In the Sign Quote step, read the quote signature statement and if you agree to the statement, select the 'I Agree' check box.
11. Click the Submit button to submit your signed quote. A confirmation message appears showing you a difference between the number of resources you previously submitted versus the number of resources in the current quote in progress. If you wish to proceed, then click the OK button and your signed quote will be submitted. If you wish to make changes, click the Cancel button and use the Previous button to go back to the step to add or remove your resources and then proceed through the wizard.

IMPORTANT The reason why VIPR flags the resource count differences on your quote re-submittal is to help ensure that you are including ALL of the resources you want on your quote, not just resources that you may have changes to. Only one response can be submitted for a solicitation, so VIPR will use the vendor’s last response submitted as the response on record and will override any previous responses.

Your quote is resubmitted to VIPR. In addition to the confirmation message you receive in the wizard, you will receive an e-mail notification of the successful submittal, as well. The confirmation email will include a resource count for the number of resources you submitted on a previous submittal versus the number of resources you submitted on this current quote. Also, you will see your re-submitted quote in the My Quotes table in the vendor application.

NOTE:If you have submitted a quote for a Heavy Equipment with Water or Water Handling solicitation, then your e-mail confirmation will include a zip file with inspection forms for each of your resources. Some of the fields on the inspection forms will be pre-populated with VIPR data for your resources as captured through your quote. You will need WinZip to open the InspectionForms.zip. It is recommended that you print the inspection forms and take them to your scheduled inspection.

 

IMPORTANT Only one response can be submitted for a solicitation. VIPR will use the vendor’s last response submitted as the response on record and will override any previous responses.

 

What's Next? - Use the My Quotes table to keep track of the status of your quotes. - If the solicitation is amended, you will receive an Alert notice on the Home page.

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